The University Contract office facilitates the contract review process, maintains the contract database, and serves as the central repository for UAB's contracts. Departments are responsible for entering the contract information into Dashboard from which a departmental routing form is to be printed and routed to obtain the appropriate departmental signatures as indicated on the form. Once completed, the department should scan the routing form along with the contract into an email to University Contracts. University Contracts will then coordinate the central review of the contract in order to be signed by the appropriate board signatory. Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.
University Contract services include the following:
UAB Vendor Compliance is responsible for managing supplier information in order for the University to conduct everyday operations. The department oversees the University’s Vendor File to make sure the necessary supplier information is accurate and up-to-date. In order for any individual/ entity to be setup for payment from the University, they must provide a completed tax form that must pass both tax and visual compliance.
In addition to organizing the vendor file, UAB Vendor Compliance is also responsible for the processing of Personal Service Forms(PSF) for individuals that are to perform work for the University. A PSF should be processed prior to the work being completed in order to make sure the payment to the individual is in accordance with IRS regulations.
UAB Vendor Compliance services include the following: