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Contracts & Vendor Compliance   /  Contract Thresholds

Contract Thresholds

The following guide should be used to assist in determining when a formal contract is required:

  • Advertising/Advertisements- regardless of the amount a contract is required
    • This does not apply to departments that report to Office Of VP Development, Alumni & Ext Relations
  • Branding/Logo- Any services related to UAB branding/logo requires a contract regardless of the amount
  • Consulting - Any agreement equal to or exceeding $2,500 annually
  • Credit Applications - Any agreement to establish a new account or credit in the University's name
  • Equipment - Any agreement equal to or in excess of $15,000 annually
  • Equipment Loans
  • Facility/Space rental- Any off campus facility/space rental requires a contract regardless of the amount
  • Lease - Any agreement equal to or in excess of $15,000 over the life of the lease
  • Maintenance Agreements - Any agreement equal to or in excess of $15,000 annually
  • Non-Professional Services - Any agreement equal to or in excess of $15,000 annually
  • Professional Services -Any agreement equal to or exceeding $2,500 annually
    • A contract must be routed for services related to outdoor stage and/or sound equipment being setup on UAB property regardless of the amount.
      • 2/12/2015 - An exception to the “exceeding $2,500 annually” is an intercollegiate athletic official/referee Individuals who officiate/referee at UAB athletic events.  This does not include a score keeper or announcer.   Also, this does not include a student life or intramural official/referee.
  • Public Works - Title 39, Agreements processed in excess of $50,000
  • Rental - Any agreement equal to or in excess of $15,000 annually
  • Supplies- Any agreement equal to or in excess of $15,000 annually
  • Travel- When reimbursing a third party, a contract is required
  • Valet Services-regardless of the amount a contract is required

Note: Any agreement or quote provided by an outside party requiring/including any of the following must be routed through the University Contract office regardless of the dollar value.

  • A Signature
  • Terms and Conditions
  • Pre-Payment, Deposit, or Down Payment

Definitions:

Professional Service examples include: Doctors, Lawyers, Engineers, Architects, etc.

Non-Professional Service examples include: Lawn Care Services, Janitorial Services, Window Cleaning, etc.

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